Staff Accountant
About Us
Reed Building Supply, LLC is a leading building supply company that has been serving the construction industry for over 15 years. We take pride in providing high-quality building materials and exceptional customer service to our clients. As we continue to expand our operations and product offerings, we are seeking a dedicated Administrative Support / Staff Accountant to strengthen our back-office operations and financial accuracy.
Position Overview
The Administrative Support / Staff Accountant plays a key role in supporting the daily operations of our business. This dual-role position combines accounting functions with general administrative responsibilities, ensuring smooth office operations, accurate financial management, and compliance with company standards. The ideal candidate is detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced construction and building materials supply environment.
Key Responsibilities
Accounting & Finance
Manage day-to-day bookkeeping, including accounts payable (AP) and accounts receivable (AR).
Process vendor invoices, purchase orders, bills, and expense reports.
Reconcile bank accounts, credit card transactions, and general ledger entries.
Prepare journal entries, assist with month-end and year-end closing.
Track and maintain job costing, project billing, and inventory transactions relevant to construction supply operations.
Assist in payroll processing, timecard entry, and labor/job allocation.
Support preparation of financial statements, budgets, and variance reports.
Maintain compliance with company policies, accounting standards, and industry regulations.
Reconcile bank accounts, vendor and customer accounts.
Administrative Support
Provide office support including filing, correspondence, scheduling and document management.
Maintain vendor and customer account files, including contracts, insurance certificates, credit documentation, etc.
Answer phones and emails, greet visitors, and route inquiries as appropriate.
Support project managers with purchase orders, submittals, and scheduling paperwork.
Maintain company records in line with retention policies.
Coordinate with suppliers, contractors, and internal departments for smooth business operations.
Obtain and maintain W-9 forms from vendors
Qualifications
Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business Administration strongly preferred.
Experience:
2–4 years of experience in accounting preferably in the construction industry, administrative support, or office management.
Prior experience in the construction, contracting, or building materials industry strongly preferred.
Skills:
Knowledge of bookkeeping/accounting principles (GAAP).
Proficiency in QuickBooks, or similar accounting software.
Strong Excel and Microsoft Office skills.
Familiarity with construction-specific AIA invoicing is a plus.
Excellent organizational and communication skills.
Strong attention to detail and ability to meet deadlines.
Core Competencies
Accuracy & Detail Orientation – Maintains error-free records.
Communication – Professional interaction with vendors, customers, and staff.
Problem-Solving – Anticipates issues and recommends solutions.
Teamwork – Works well with sales, operations, and project managers.
Confidentiality – Handles sensitive company and financial data responsibly.
Other
Licenses – Valid PA driver’s license
Other – Willingness to obtain a notary license.
Compensation & Benefits
Competitive salary based on experience.
Health and dental insurance.
401(k).
Paid time off (PTO) and holidays.
Career growth and professional development opportunities.